Posted on 4/7/26

Position Overview:

The Car Show Events Experience Manager will work with the Events Operations Manager to plan, organize, and execute exceptional event experiences. As the Events Experience Manager, you will be a vital part of our team, responsible for creating immersive experiences that promote our mission. This role requires a creative, organized, and result-oriented individual who thrives in a fast-paced environment and is passionate about delivering memorable events that align with our brand values. The Events Experience Manager will manage auto show programs, consisting of 20+ shows per year, as well as specialty shows on the GCM campus. The ideal candidate has a strong background in event management, exceptional organizational skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

• Develop and implement comprehensive event strategies, aligning with GCM’s brand identity and business objectives.
• Manage partner museum expectations in implementing and supporting their goals. Holds partner museum and associated vendors accountable for deliverables by overseeing their performance. Maintains responsibility for effectively communicating strategic directions to external partners.
• Collaborate closely with cross-functional teams, including marketing and external partners, to ensure the seamless execution of events.
• Source and manage event vendors, negotiate contracts, and oversee event logistics, including AV setup, and transportation.
• Develops or modifies the video, print, digital, or other creative assets that support the different program areas of responsibility, including auto show display properties.
• Develop and manage event budgets, track expenses, and ensure cost-effective event planning.
• Integrates new technologies into the program to increase the return on investment and consumer engagement with the brand.
• Utilize social media and marketing channels to promote events and maximize attendance.
• Lead event registration, attendee management, and post-event evaluations to measure success and gather feedback.
• Communicates the goals and strategies of the auto shows and events to GCM staff and leverages their resources as necessary, including staff support, vehicle use, and local retailer participation.
• Determines variety of aspects of auto shows and events, such as space and display formats/designs, materials logistics, event staffing, and live presentations.
• Establish relationships with key industry partners and local organizations to enhance event reach and impact.
• Stay current with event trends, technologies, and competitor activities to keep GCM at the forefront of event innovation.

Qualifications:

Bachelor’s degree in marketing, communications, event management, or a related field.

5+ years of event planning experience, preferably in the automotive industry.

Proven track record of planning and executing successful events with a focus on delivering memorable experiences.

• Strong project management skills, with the ability to manage multiple projects and deadlines concurrently. 
• Excellent organizational skills, attention to detail, and a proactive approach to problem-solving. 
• Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse teams and stakeholders. 
• Ability to work flexible hours as needed for event execution. 
• Excellent relationship-building skills.
• Strong leadership and staff development skills, ability to effectively manage at least one (1) direct report
• Excellent ability to effectively communicate with all levels within GCM, our partners, and our communities, both verbally and in writing.
• Highly skilled at cross functional efforts and teamwork.
• Understanding of budgeting concepts and guidelines.
• Knowledge of community networks and nonprofit operations.
• Proficient in Microsoft Office Suite.
• Strong analytical and customer relation/communication skills (verbal and written) as well as ability to adapt to change.
• Tact and diplomacy to gain cooperation and problem-solving and negotiation skills to overcome daily problematic customer, vendor, or employee situations.

Additional Responsibilities

• Establishes and maintains business relationships with auto show partners.
• Maintains knowledge of competing auto show and event consumer engagement programs. 

Expected Salary Range: $50,000 - 55,000 salaried

Additional compensation: Salary is one part of total compensation which includes bonuses and benefits. 

WORK ENVIRONMENT AND PHYSICAL DEMANDS The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position operates in a professional office environment and routinely uses standard office equipment.
• The ability to sit, stand or walk for long periods of time (8+ hours/day).
• The ability to lift to 20 lbs. (with or without assistance).
• The ability to push, pull, bend, kneel, reach, stoop, and crouch.
• Specific vision abilities required by this job include near, far, peripheral and depth and ability to adjust focus (with or without the use of corrective lenses).

Applicants should reach out directly to HR Generalist, Kelly McConnell, at kmcconnell@gilmorecarmuseum.org to apply.