Facilities Manager - Grand Rapids Children's Museum

Reports To:                         Chief Operating Officer

FSLA Status:                       Exempt

Approved Date:                3/3/2021

Compensation:        47,000 to 52,000 a year

DIVERSITY AND INCLUSION AFFIRMATION STATEMENT

The Grand Rapids Children’s Museum is affirming of all identities and embraces differences in race, nationality, language, age, culture, gender identity, gender expression, sexual orientation, physical and cognitive ability, religion, marital status, and socio-economic status, and expects our staff members to embrace this affirmation. In order to best serve our community, bilingual and multilingual candidates are strongly encouraged to apply.

JOB SUMMARY

Coordinates facilities maintenance; renovations and maintenance including carpentry, painting, HVAC, plumbing, electrical, and groundskeeping; care and efficient operation of all equipment for a building that is 100 years old. Maintaining exhibits on the museum floor and facilities used by the organization. This position requires working outside the normal 8am-5pm time frame and will include on call requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Inspect/monitor and perform maintenance on buildings, facilities, building systems and equipment.
• Schedule, assign and perform duties in carpentry, electrical, painting, plumbing, heating/ ventilating, roofing, elevator maintenance, pest control, snow and ice removal and security.
• Ensure assigned facilities and equipment are ready for regular business and special events; respond to emergency facility requests.
• Utilize a preventative maintenance program to ensure minimal unplanned building and equipment down time.
• Oversee ADA compliance, occupancy codes, and safety codes.
• Maintain files of warranties, records, licenses, inspections, service agreements and contracts for various pieces of equipment.
• Coordinate facility operations and be on site during major planned museum events.
• Maintain inventory, storage and distribution of equipment.
• Provide recommendations for purchases of new equipment.
• Assist with planning and execution of building construction or renovation.
• Hire and direct contracted service providers, including janitorial services, associated with facility maintenance and operations.
• Develop policies and procedures for the use of equipment and facilities.
• Administer orders and control budget for maintenance, service contracts, equipment and janitorial supplies.
• Oversee volunteer facility projects and the board facility committee.
• Responsible for working and coordinating with EPS Security.
• Establish and maintain productive working relationships with people inside and outside the organization.

SUPERVISORY RESPONSIBILITIES

• None

ADDITIONAL RESPONSIBILITIES

• Perform all other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• High school diploma or equivalent required; Associate Degree in Building and Construction, Engineering, Mechanics or related major preferred.
• 5-year facilities management experience required.

Knowledge, Skills and Abilities Required:

• Knowledge of several building trades (carpentry, plumbing, HVAC, electrical, etc.).
• Skills in using common tools and equipment necessary to maintain facilities and grounds.
• Ability to manage multiple complex projects and staff simultaneously.
• Ability to maintain basic records and warranties.
• Ability to understand written directions in manuals and on manufacturer websites.
• Proficient with Microsoft Office Suite or related software as required to complete and maintain records.
• Good written and verbal communication skills to convey and receive information effectively (in person, on the phone, or through written correspondence).
• Good analytical and judgment skills.
• Excellent organizational skills to work independently, prioritize, handle multiple tasks and manage time.
• Leadership skills including comfort with decision-making responsibilities, coaching, teaching and counseling, ability to inspire and build confidence in others and forge alliances and garner support.

Certifications, Licenses, Registrations:

• Facility Management Certification preferred.
• Possess a valid US driver's license preferred.
• Provide necessary papers allowing holder to work legally in the United States.

SAFETY SENSITIVE POSITION

Equipment or vehicles used by and activities performed by this position that could cause serious injury or death to the operator, other employees and/or other individuals if not used properly or safely.

• Operating and working around vehicles including trucks and forklifts.
• Operating and working around various pieces of maintenance equipment and tools.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of walking/moving around, standing/remaining stationary, bending and stooping/kneeling.
• Sit at a desk and work on a computer for prolonged periods of time, talk and hear and use hands to handle, control or feel objects, tools or controls.
• Lift up to 50 pounds.
• Use close vision and ability to focus on computer screens and documents; distance vision; peripheral vison; depth perception; color vision.
• Use of ladders in the building and to access the roof.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• The noise level in the work environment is usually moderate.
• Challenging work demands including heavy workload/work quantity or quality demands, time demands, conflicting/multiple deadlines or tasks, infrequent rest breaks, long or unpredictable work hours, shiftwork.
• Challenging situations including dealing with employees and guest in an environment that is continuously changing.
• Our culture and mission is centered around “play” and the work environment is considered to be playful, rewarding, positive and fun.

WORK SCHEDULE

• Available Monday through Friday 8am to 5pm, flexibility for occasional weekend and on call support.
• Hours and days to be determined by the business needs of the organization and are subject to change.
• Occasional travel as needed.

JOB DESCRIPTION ACKNOWLEDGEMENT

This position description is intended to describe the essential functions of and requirements for the successful performance of this position. It is not to be interpreted as an exhaustive statement of duties, responsibilities or requirements of this position, nor is it intended to limit the authority of any manager to assign and direct the activities of employees under his or her direction.

Posted on 3/10/2021