Collections Assistant (Intern) - Holland Museum

Department:      Collections

Reports to:         Registrar

Basic Purpose

Responsible for supporting the digitization of the Holland Museum archives and collection, including the preparation of object documentation and photographs and the transfer of all collection data into an online database.

Responsibilities and Accountabilities

·         Assist in on-going collections database development and management, including creating and managing object records, drafting object descriptions, uploading object photographs and scans, recording storage locations, cataloging, unifying lexicon, accessioning, and inventory.

·         Assist in processing and documenting accessions, loans, and deaccessions in accordance with museum best practices

·         In collaboration with Registrar, resolves issues with the Collective Access online web interface and works with IT contractors and product support as needed.

·         Perform historic research as needed, using sources from archival documents, Internet databases, etc.

·         Create back-up files for system data as necessary.

·         Greet and interact with museum visitors in an open, friendly manner.

·         Perform a variety of other administrative and clerical functions in support of the department’s mission including: assisting with correspondence; performing data entry; preparing materials for research and reproduction requests, etc.

·         Other duties as requested or assigned.

Education and Experience

High school diploma or equivalent required. Must be currently enrolled in an undergraduate or graduate degree program, or a recent graduate. Demonstrated experience handling artifacts, working with historic collections in a museum setting, creating artifacts records in a computer database, and performing historic research preferred. One to three years’ experience working in customer service preferred.

Job Knowledge, Skills, and Abilities

·         A self-starter with the ability to work independently and prioritize tasks.

·         Reliable, with the ability to follow tasks through to completion and meet deadlines.

·         Excellent written and verbal communication skills.

·         Ability to work effectively and display excellent professional judgment in a collaborative environment.

·         Knowledge of and commitment to museum best practices as established by the American Alliance of Museums, including best practices for collection stewardship and digital preservation.

·         Must have exceptional customer service skills, with the ability to work with a diverse public and a diverse workforce.

·         Ability to perform physical tasks (lift 30 lbs.) with physical mobility and ability to climb stairs.

·         Demonstrated computer proficiency, including an excellent working knowledge of Microsoft Suite.

·         Demonstrated understanding of image capture equipment, including cameras, lighting, and digital scanners.

·         Ability to pass a background check.

Work Schedule

15-20 hours per week. Flexible dependent upon the requirements of the college/university.


This is an unpaid internship. College credit may be available for this position contingent upon the requirements of the college/university. Housing is not included as part of this internship.

To Apply

Submit cover letter and resume to Connie Locker VerHulst, Education & Outreach Manager, at Review of applications will begin immediately. Applications will be accepted until the position is filled. 

Posted on the MMA website 4/16/2019.

 The Michigan Museums Association is supported in part by an award from the Michigan Council for Arts and Cultural Affairs and the National Endowment for the Arts.

Michigan Museums Association       313-334-7643       PO Box 5246, Cheboygan, MI 49721

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